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SAP Certified Implementation Consultant SAP Business One 2007 Sample Questions:

1. Mary is conducting a month-end closing and needs to post accrued expenses. She needs to reverse the transaction next month when the actual expenses will be recorded. What is the best way to do this?

A) Using a User-Defined Field in the journal entry header, Mary defines the reversal date and a link to a User Alert to serve as a reminder to the reversal.
B) Assign a Transaction Code to each journal entry that requires reversal. The system will prompt Mary with the appropriate reversals at login.
C) Select the Reverse check box on the journal entry and enter the date for reversing the transaction. Mary will receive a prompt on the reversal date and can post the reversal.
D) In the journal entry, select the Adjustment Transaction check box. Then use the transaction report and use Cancel from the Data menu to reverse the transaction when needed.

2. In goods receipt postings for inventory items, how does the system determine which inventory account to use?

A) Based on the user parameters.
B) Based on the warehouse to which the goods receipt is posted.
C) Based on the combination of document type and warehouse to which the goods receipt is posted.
D) Based on the business partner master record that is specified in the document.
E) Based on the G/L accounts defined in the item master.

3. Your customer currently uses a manual approval procedure in his company and this should be implemented in electronic form with SAP Business One. Which of the following statements about the approval procedure with SAP Business One is accurate?

A) You can select inventory and purchasing documents, but not sales documents in the same approval template.
B) You need to activate approval procedures in the General Settings.
C) When an approval procedure triggers, all users within the same approval stage have to approve the document before it can be processed further.
D) You can define approval procedures for purchasing documents, but not for sales documents.
E) The system contains several predefined conditions that you can use to trigger an approval procedure. You can also define your own conditions using queries.

4. Murielle, from Noah industries, issued a purchase order for 100 inventory items. The vendor delivered only 75 items, and promises to deliver the remainder in two or three weeks. Murielle wants to generate a goods receipt PO to reflect the receipt of the items in stock, but does not know how to enter a partial delivery in the system. What is the best way to do this?

A) Create a goods receipt PO for the actual quantity delivered, and save it as a draft. When the rest of the items arrive, link the original purchase order so it will be closed.
B) Reduce the amount on the original purchase order to match the delivered amount before creating the goods receipt PO. Create a separate purchase order for the remaining quantity.
C) Create a goods receipt PO based on the original purchase order, and copy the entire quantity. Then add an additional row with negative quantity, so the purchase order remains open with the appropriate quantity.
D) Create a goods receipt PO based on the original purchase order, and modify the quantity selected from the purchase order. This way, the purchase order remains open with the appropriate quantity.

5. Roy would like to record the budget for the new upcoming fiscal year. The budget for the new year will be very similar to the one for the current year. Does Roy have to type in the new budget for the new fiscal year?

A) Yes. A new budget scenario must be created for every new fiscal year.
B) No. Roy can use the Copy Scenario function to copy budget amounts from last year.
C) No. Roy can use the Import Scenario function to import budget amounts from last year.
D) No. Roy can use the Define Budget function and base his new budget on the budget amounts from last year.
E) Yes. Since the default G/L accounts can be different for each fiscal year, Roy must type in the new budget.

Solutions: