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IOFM Accredited Payables Specialist (APS) Certification Sample Questions:

1. What is an efficient way to handle vendor contact information in the VMF that is likely to change frequently?

A) Assign an individual to review the contact information for these vendors on a weekly basis
B) Include in the vendor contract that you must be notified of any personnel changes in writing
C) Include only the vendor web address in the VMF and check online to find the right contact as needed
D) Conduct a thorough audit of vendor names and addresses semiannually and make all changes discovered

2. Ways in which an organization could suffer from check fraud include which of the following: I. Check alteration; II. Invalid payments; III. Stolen issued checks.

A) II and III only
B) I, II, and III
C) I and III only
D) I and II only

3. What is blockchain?

A) An accounts payable collaborative
B) An internal audit methodology
C) A distributed ledger system
D) A random password generator

4. In the U.S., what is the best way to verify a vendor's business registration?

A) Send a letter to the vendor requesting written confirmation that the registration is up-to-date
B) Submit a request to the Internal Revenue Service to do a Form 1120 search
C) Check the database of the Secretary of State where the vendor is registered
D) Require a sworn affidavit from the vendor's financial institution

5. What is a limitation typically associated with a blanket purchase order?

A) It should not extend past a specified timeframe
B) It must be settled with a same-day wire transfer
C) It should only be created for a specific delivery date
D) It is only issued for purchasing services, not for goods

Solutions: